Definition

This personal data protection policy aims to inform you about the commitments and measures taken by ProductLife France to ensure the protection of your personal data, in accordance with applicable European law (GDPR).
This privacy policy applies to data processing carried out through the use of the website https://www.rni-consulting.com/.
These data processing activities are implemented by ProductLife France, acting as the data controller. (ProductLife France, SAS with a capital of €59,287, RCS 316 969 799 Nanterre, 8-14 avenue de l’Arche – 92400 Courbevoie).
This policy may be amended in accordance with legislative and regulatory developments, as well as guidance from the CNIL, the French data protection authority.

 

For what purposes do we process your personal data?
The data processing activities implemented serve an explicit, legitimate, and specific purpose, whether contractual, commercial, legal, or accounting.
Your personal data is stored in a computerized file and used for the following purposes:

• Managing your registration and monitoring your training;
• Fulfilling our obligations to the Ministry of Labor, Employment, and Vocational Training;
• Carrying out any operations related to the establishment of our business relationship (contracts, orders, subscriptions, client management, etc.);
• Enabling your subscription to our newsletter;
• Providing you with information about our products, services, and events following a contact request from you;
• Responding to the exercise of your GDPR rights (right of access, rectification, erasure, objection, restriction, and portability);
• Sending you commercial communications.

Data collected and retention period
RNI Conseil ensures that only personal data strictly necessary for the purposes of the processing is collected. Mandatory fields, without which the user cannot contact ProductLife France, are indicated as such on the forms available on the website.
The personal data we may process includes:

• Identification and contact data: name, first name, email address, phone number;
• Professional data: company, needs, location, target continents, expertise, services, and training requirements.

ProductLife France retains your personal data only for as long as necessary for the purposes for which it was collected and in compliance with applicable legislation.
Thus, your data is retained for a period of three years from the date of collection, last contact, or end of the business relationship.
It is then archived in accordance with applicable legislation and for the necessary duration, particularly when it has administrative value, such as for establishing proof of a right or a confidentiality agreement (five years).

What are the legal bases that allow the processing of your personal data?

A legal basis is a mechanism established by the General Data Protection Regulation (GDPR) on which data processing must be based in order to be lawful. This ensures that organizations, such as ProductLife France, cannot use your personal data for purposes that are not legitimate.

The legal bases for the processing carried out by ProductLife France are as follows:

• For data collected during any request for information, quotes, or contact: your consent, evidenced by the submission of your request;
• For declarations to the authorities of the Ministry of Labour, Employment and Vocational Training: compliance with our legal obligations;
• For commercial management: the performance of the contract concluded with you, or the execution of pre-contractual measures within the framework of our business relationship;
• For data related to newsletter subscriptions / commercial prospecting: your consent or, where applicable, our legitimate interest in promoting our services.

In the context of sending commercial prospecting or our newsletter, you have the option to unsubscribe from such communications at any time by clicking the dedicated link in the emails.

Who can access your personal data?

We do our best to share your personal data only with the minimum number of people, ensuring that the need is justified and legitimate.

Your data may be shared with various stakeholders, whether internal to ProductLife France or external. These recipients include:

• ProductLife France employees as part of their duties (sales teams, DPO, etc.);
• Other entities within the ProductLife group;
• Technical service providers and subcontractors of ProductLife France in the context of the tasks assigned to them (e.g., the host of our website);
• Inspectors or consultants as part of their assigned missions;
• Authorities under the Ministry of Labour, Employment and Vocational Training (for the execution of tasks related to our obligations towards them).

We strictly require our service providers to use your personal data only within the scope of the services we have entrusted to them, in accordance with Article 28 of the GDPR, and to always act in compliance with applicable data protection laws, ensuring the confidentiality and security of this data.

In the event that we need to transfer data outside the European Union, we commit to ensuring the implementation of necessary mechanisms in accordance with regulations, such as the existence of an adequacy decision with the importing country, or the signing of Standard Contractual Clauses.

Your personal data may also be disclosed under a law or current regulatory provision, a court order, or a government regulation, or if such disclosure is necessary as part of an investigation or legal proceeding.

How is your personal data protected?

Technical and organizational security measures are implemented to ensure the security and confidentiality of your personal data, particularly to prevent unauthorized third parties from accessing it.

For example, we have implemented the following security measures:

• Hosting your personal data on a secure server located in France;
• Raising awareness among ProductLife France employees about personal data protection issues;
• Securing and encrypting connections to our website via the HTTPS protocol;
• Implementing regular backups of our systems;
• Access control to premises and facilities where data is processed;
• A strong authentication policy to secure access to our systems.

What are your rights and how can you exercise them?

You have several rights that allow you to maintain control over your personal data:

• Right of access: You can obtain information about the processing of your personal data and a copy of the personal data held by ProductLife France;
• Right to rectification: You can request the correction of inaccurate or incomplete personal data;
• Right to erasure: You can request the deletion of your personal data. (Note: We may be subject to legal obligations to retain data for defined periods and may not be able to fulfill your request in certain cases);
• Right to restriction of processing: In certain cases, you can request the restriction of data processing (see Article 18 of the GDPR);
• Right to object: You have the right to object to the processing of your data;
• Right to data portability: You can request a copy of your personal data in a machine-readable format;
• Right to withdraw consent at any time;
• Right to define directives regarding the fate of your data after your death.

For more information on the processing of your personal data, or to exercise your rights, you can contact our Data Protection Officer using the contact details below.

If you are not satisfied, you have the right to lodge a complaint with the Commission Nationale Informatique et Libertés (CNIL).

Contact

Data Protection Officer – ProductLife France

• Email: dpo@productlife-group.com
• Postal address: 8-14 avenue de l’Arche – 92400 Courbevoie, France

Cookies

A “cookie” is a small data file sent to your browser and stored on your device (e.g., computer, smartphone). This file includes information such as the domain name used, your Internet service provider, your operating system, the date and time of access, and the pages viewed.

You can accept or refuse cookies (except those necessary for the proper functioning of the website) directly via the banner displayed during your first visit to the site.

You can also change these settings at any time by clicking the “Manage cookies” link at the bottom of the page.

Purposes of Cookie Use
ProductLife France uses the following categories of cookies:

• Cookies necessary for the operation of the Site: These are essential for navigation and allow you to use the main features of the Site, such as maintaining your login session throughout your visit. This category of cookies does not require specific consent.
• Personalization cookies: These cookies store your browsing preferences based on previous visits.
• Analytical cookies: These cookies help us better understand your interactions with the website by analyzing metrics such as the number of visitors, bounce rate, traffic sources, etc.
• Social media cookies: These cookies are intended to facilitate content sharing and enhance user-friendliness.

Cookie Retention Period
In accordance with CNIL recommendations, cookies are stored for a maximum of 13 months from the time they are first placed on your device.
Your consent to the use of cookies is valid for a period of 6 months and will be renewed at the end of this period.
You acknowledge having been informed that the Publisher may use cookies. If you do not wish cookies to be used on your device, most browsers allow you to disable cookies through their settings options :

Google Chrome : https://support.google.com/chrome/answer/95647?hl=fr&hlrm=en

Safari Mac : https://support.apple.com/kb/PH21411?locale=fr_FR&viewlocale=fr_FR

Safari iPhone / iPad : https://support.apple.com/fr-fr/HT201265

Firefox : https://support.mozilla.org/fr/kb/activer-desactiver-cookies-preferences

Opera : https://www.opera.com/help/tutorials/security/privacy/ 

Microsoft Internet Explorer : https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies 

Microsoft Edge : https://privacy.microsoft.com/fr-fr/windows-10-microsoft-edge-and-privacy